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HR Assistant M/F

Job details

General information

Job details


Human Resources - HR Assistant

Position title

HR Assistant M/F


Permanent Contract


This role is to provide our staff, who are often mobile due to the nature of the oil and gas industry, with excellent employee focused HR services. The HR Team handles the daily running of a busy HR department in head office with c. 120 employees. A key part of this role is being the first point of contact for all HR related queries and ensuring the team is approachable and helpful.
This position entails running an efficient, productive HR function, ensuring legal compliance and working with Group HR in Paris (occasionally with subsidiaries HR teams worldwide).

Administer end to end employee life-cycle transactional processes including joiners, movers, leavers, pay changes, special leave types, compensation and benefit administration and produce the associated documentation for all employees and managers:
• Hiring and on-boarding: offer letter, contract generation and coordination of the on-boarding process for joiners.
• Promotions/transfers/changes: accurately record changes in accordance with agreed processes and administer changes to individual's terms and condition, contract updates, letters and amendment.
• Mobility and Immigration: coordinate employee mobility and regional point contact for employees. Request and maintain visa/work permit status records. Track and process applications.
• Leave administration: facilitate sickness, maternity, paternity, holiday absence administration and calculate payments and entitlements, including maternity pay and redundancy. Generate appropriate documentation, track and monitor as required.
• Reward and payroll: ensure all employee data management related actions or updates are completed accurately in time for payroll deadlines and in line with procedural guidelines. Organise employee benefits administration and manage the UK flexible benefits system. Liaise with benefit providers and suppliers in addition to benefits data management.
• Leaver management: ensure the prompt and accurate processing of leavers and generate documentation, data management and file management.
• L&D: support training administration (log training request, book hotels or trips, liaise with providers).
• Referencing: respond to employee reference requests in line with the Company's reference policy.

Qualifications/ Experience

• Essential: CIPD qualified
Excellent knowledge of the UK employment laws
Minimum of 3-4 years HR experience
Previous experience in a small HR team or stand-alone role
Demonstrated experience of dealing with highly sensitive/confidential information, and with employees at all levels
Keen interest in international HR and working in a diverse team

• Desirable: Strong understanding of French working culture
Good understanding of French

Salary range

To be discussed


Key competencies / skills
• Excellent written and verbal communication and employee centric approach
• Excellent organisation skills
• Proficient in standard MS Office products
• Ability to multi-tasks and prioritise

Language skills
• Essential: English (business level)
• Desirable: French

Person Specification

• Employee centric
• Pro-active, self sufficient
• Team player
• Flexible
• Positive can-do attitude
• Professional, approachable with confidence in abilities
• Willingness to get involved and be hands on with all menial tasks

Job location

Job location

Europe, United Kingdom, London

Candidate criteria

Education level



English (Mother language)